Top 7 ELD Compliance Mistakes Trucking Companies Still Make in 2025

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Even though the ELD mandate has been around for a while, a lot of companies are still getting it wrong. And not just small carriers — even big players sometimes slip up. These mistakes can lead to fines, lost time, and unhappy drivers. Let’s talk about the most common problems and how to avoid them.

Avoid Fines and Downtime With These Practical Fixes

1. Still using outdated or uncertified devices

Believe it or not, some fleets are running on old ELDs that don’t even meet the current standards. Or worse, they use devices that were never properly certified. If your ELD isn’t on the approved list, you’re technically not compliant. That means potential trouble during inspections.

2. Drivers don’t really know how to use the ELD

A lot of drivers get basic training, but not enough to handle real-life situations — like editing logs, dealing with malfunctions, or showing records during a roadside check. If they get flustered during an inspection, it can cost your company both time and money.

3. Not saving data like you’re supposed to

ELD data isn’t just for show. Companies are required to store records for a specific amount of time — and have them ready if asked. Too many businesses don’t back it up or lose access when switching systems. That’s a big red flag for auditors.

4. Ignoring malfunctions

If your ELD isn’t working right, there are steps you have to take — like logging the problem, reporting it, and fixing it fast. But some carriers just ignore it or don’t train staff on what to do. Inspectors don’t like that, and they will write you up for it.

5. HOS rules aren’t updated in the system

Hours of Service (HOS) rules get updated now and then. If your system doesn’t reflect the latest changes — or your drivers don’t know about them — it’s easy to go over your limits without realizing it.

6. Cross-border issues between the US and Canada

Running loads between the US and Canada? Then your ELD has to meet both countries’ rules. Not all systems are built for that. Make sure your device switches modes properly and that your team understands the differences in rules.

7. Dispatch and HR aren’t on the same page

Sometimes the tech is great, but the people using it aren’t aligned. Dispatchers might push drivers too hard. HR might forget to check logs when hiring or scheduling. When different departments don’t communicate, it leads to avoidable mistakes.

So what can you do?

Get a solid ELD system that’s certified for the regions you drive in. Train your drivers regularly. Make sure your dispatch, HR, and safety teams are working together. And if you’re not sure your current system is cutting it — ask for help. That’s what we’re here for.

At the end of the day, ELD compliance isn’t just about avoiding fines — it’s about keeping your drivers safe, your operations smooth, and your business protected. The rules aren’t going away, and inspectors aren’t getting more forgiving. But the good news is, with the right tools and a bit of planning, staying compliant can actually be simple.

If you’re not 100% sure your fleet is covered, it might be time to take a closer look. Our team can help you choose the right ELD, train your staff, and connect everything from dispatch to safety in one smooth system. Reach out — let’s make compliance one less thing to worry about.

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